Equipment purchased with funds from the nonprofit school food service account with a cost that exceeds the School Food Authority’s (SFA's) capitalization threshold (or $5,000, whichever is less), you will need to receive prior approval.
Equipment purchases are reviewed during Administrative Reviews (ARs) and audits. The School Nutrition Team (SNT) will ensure allowable equipment purchases were made based on the Preapproved Equipment List or the preapproval process. If unallowable purchases are identified or are improperly procured, the SNT would determine if a fund transfer from nonfederal sources to the nonprofit school food service account is required.
- Review the Equipment Preapproval List. If the equipment purchase is listed, no further action is needed. If the equipment purchase is not on this list, the PI-6206 form must be completed.
- Complete a Equipment Preapproval Request Form (PI-6206) (Instructions)
Resources and Policy Memos
- Renovating a School Kitchen- In a Nutshell Click Allowable Costs drop down to access the document.
- State Agency Prior Approval Process for School Food Authority (SFA) Equipment Purchases SP 39-2016; SFSP 13-2016; CACFP 11-2016, USDA, 06/02/2016
Automated Meal Accountability Systems Procurement Memo# 05-21, FY 05 School & Community Nutrition Programs Policy, USDA, 05/31/2005