Nita M. Lowey 21st Century Community Learning Center Grant Program
Title IV, Part B, of the Every Student Succeeds Act (ESSA)
Program Monitoring
The Nita M. Lowey 21st Century Community Learning Center (CCLC) grantees are monitored for compliance and quality and implemented through the following methods:
- Mid-year data review
- Yearly Program Report (YPR)
- Desk Monitoring
- Targeted monitoring and support
- Comprehensive Monitoring and Review
Comprehensive Monitoring and Review
Monitoring Tool
DPI has developed the 21st Century Community Learning Center (21st CCLC) Monitoring Tool, for use in preparing the required documentation for a site monitoring review. The Monitoring Tool lists all of the federal and state requirements for 21st CCLC programs, along with examples of documents that serve as evidence of compliance with those requirements. The Monitoring Tool must be completed by grantees undergoing the monitoring process, however it may also serve as a resource for other 21st CCLC programs that want to ensure they are meeting grant requirements.
A PDF version of the tool, which is intended for reference only - 21st Century Community Learning Center (21st CCLC) Monitoring Tool. Grantees undergoing the monitoring process must complete the tool via DPI’s online monitoring portal
Components of Remote Program Monitoring
For remote program monitoring, 21st CCLC programs will be asked to complete the 21st CCLC Monitoring Survey Tool, and submit supporting documentation, via DPI’s online Monitoring Portal, for review. Department staff will examine the documentation to verify compliance with grant requirements and use of promising practices. After the document review, a virtual interview with 21st CCLC staff, building principal, and any other key district or school staff members will be held to discuss the documentation and share preliminary findings in the form of areas of strength, areas for improvement, and items that require corrective action.
Guidance for Remote Program Monitoring
For more information about the remote monitoring process, including a description of each of the monitoring components, the people responsible for completing them, and a timeline for completion, please review the 21st CCLC Remote Monitoring Guidance document.
**Please note that the monitoring process during the 2022-2023 school year will be done remotely.**
Components of On-Site Monitoring Visits
Each monitoring visit consists of an entrance interview with key program staff, an observation of program operations, a review of documentation that provides evidence of compliance with grant requirements, and an exit interview.
Guidance for On-Site Monitoring Visits
DPI has developed two additional guidance documents that are meant to support grantees as they prepare for an on-site monitoring visit. They include:
- Timeline for Monitoring Visits: A timeline of the different components of an on-site monitoring visit, including a detailed description of each component.
- Site Visit Preparation Checklist: A list of steps that it is recommended that program staff complete in preparation for a scheduled on-site monitoring visit. This checklist is for the convenience and benefit of local CLC staff and does not need to be submitted to DPI.