Nita M. Lowey 21st Century Community Learning Center Grant Program
Title IV, Part B, of the Every Student Succeeds Act (ESSA)
Program Monitoring
The Nita M. Lowey 21st Century Community Learning Center (CCLC) grantees are monitored for compliance and quality and implemented through the following methods:
- Yearly Program Report (YPR)
- Desk Monitoring
- Targeted Monitoring and Support
- Comprehensive Monitoring and Review
Comprehensive Monitoring and Review
Monitoring Tool
DPI has developed the 21st Century Community Learning Center (21st CCLC) Monitoring Tool, for use in preparing the required documentation for a site monitoring review. The Monitoring Tool lists all of the federal and state requirements for 21st CCLC programs, along with examples of documents that serve as evidence of compliance with those requirements.
The Monitoring Tool must be completed by grantees undergoing the monitoring process via DPI's online monitoring portal, however it may also serve as a resource for other 21st CCLC programs that want to ensure they are meeting grant requirements.
Components of On-Site Monitoring Visits
Each monitoring visit consists of an entrance interview with key program staff, an observation of program operations, a review of documentation that provides evidence of compliance with grant requirements, and an exit interview.
Guidance for Monitoring Visits
DPI has developed two additional guidance documents that are meant to support grantees as they prepare for an on-site monitoring visit. They include:
- Timeline for Monitoring Visits: A timeline of the different components of an on-site monitoring visit, including a detailed description of each component.
- Monitoring Portal Content: This document illustrates all possible monitoring components and the acceptable evidence for each standard.
- Monitoring Guidance Video: This video provides an overview of the monitoring process, as well as guidance on how to efficiently complete the evidence submission process.