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Nita M. Lowey 21st Century Community Learning Center Grant Program Evaluation

21st century community learning centers

Nita M. Lowey 21st Century Community Learning Center Grant Program

Title IV, Part B, of the Every Student Succeeds Act (ESSA)


Statewide Evaluation

The DPI has partnered with the University of Wisconsin-Green Bay’s Consortium of Applied Research to implement a statewide evaluation project that provides ongoing data collection and evaluation support through the use of Cayen Systems AS21. This partnership will help both DPI and sites themselves better assess Wisconsin's Nita M. Lowey 21st Century Community Learning Center Gran Programs' (21st CCLC) impact in future years. Using Cayen Systems, 21st CCLC program staff enter specific types of student, family, and program data related to program performance. The data in turn are used to generate site-specific reports for improving program quality and communicating with stakeholders.

The Wisconsin Cayen Systems AS21 page can be accessed at:

2020-2021 Statewide Evaluation Calendar

Local Evaluation

21st CCLC sites in Wisconsin are required to engage in local evaluation efforts annually, with the intent that local evaluative services contribute to continuous program improvement. Local evaluative services should measure progress toward site-identified goals and may include data collected in the AS21 Cayen System (or appropriate alternative). Whenever possible, cross-year comparisons are encouraged. That is, the program should continue to examine similar data elements over time to help identify programmatic strengths and areas for improvement.

Federal requirements for 21st CCLC programs include the creation of a local evaluation report that is made available to the public. This report can be written or created by internal CLC personnel or an external evaluator. Each grantee should create one evaluation report per site. If a grantee has multiple sites, a single report may address all of those sites as long as evaluation results are differentiated by site. Download the Local Evaluation Guidelines and Template for general guidelines for creating a local evaluation report, with suggested sections to include.


Beginning in Fall 2020, all Nita M. Lowey 21st Century Community Learning Center (21st CCLC) programs in Wisconsin will be required to use Cayen’s AS21 System to report programming and attendance. Utilizing the Cayen System to track program data helps ensure data are reliable and valid and provides sites with numerous report features for sharing and reporting data. In addition, data entered in Cayen will be used for federal and state reporting requirements, such as the state-required Yearly Progress Report (YPR) and the federally-required Annual Performance Report (APR).

The following guidelines apply to those programs using 21st CCLC funds to provide some sort of before- and after-school programming to youth:

  • For synchronous programming (includes all in-person programming and synchronous virtual or distance programming), grantees are expected to enter data into the Cayen System. Synchronous programming includes any programming that is in “real time,” meaning traditional in-person programming at the program site or scheduled online programming involving staff and students participating in an activity at the same time (such as Zoom).

In Cayen, program staff must enter all program activities and associated attendance (for all synchronous programming) on a twice-per-month basis, at a minimum. Grantees must also enter required APR information, such as staffing, partners, participant information, etc. The University of Wisconsin-Green Bay’s (UWGB) Consortium of Applied Research will monitor Cayen closely and follow-up with sites that are not meeting reporting requirements.

  • For asynchronous virtual or distance programming, grantees will also use Cayen to enter asynchronous programming in a new reporting format currently being created by Cayen Systems. Asynchronous programming would be activities that students complete on their own, at the time of their choice, such as packets mailed home, videos emailed to participants, or activities posted on a learning platform. Program staff are required to enter all asynchronous program activities into Cayen to document. Tracking and entering of attendance is encouraged, but not required. The federal Department of Education has not notified DPI of any flexibility related reporting requirements for the 2020-21 school year. To ensure that grantees are able to meet federal reporting requirements moving forward, we encourage the tracking of attendance for asynchronous program activities this year.

Cayen Training Webinars

In 2020-2021, there will be five optional Cayen Training webinars. All webinars will be recorded and be accessed virtually. Those new to the system will benefit most from participation, but all are invited to attend!

Upcoming Cayen Training Webinars:

Sept 17, 2020 – 1:30-2:30 PM: Asynchronous & Synchronous Program Activities

October 15, 2020 – 1:30- 2:30 PM: Advanced Features in Cayen

January 14, 2020 – 1:30-2:30 PM: Using Reports in Cayen

March 11, 2020 – 1:30-2:30 PM: Webinar: Administering and Entering Teacher, Parent, and Student Surveys

May 6, 2020 – 1:30-2:30 PM: Certifying APR in Cayen

Registration is not required. Information on how to access the webinars will be sent a few weeks prior to each webinar by Michael Holstead, Research Program Manager at the Consortium of Applied Research ( Contact Michael if you have questions regarding the webinars.

For questions about this information, contact Kate McCoy (608) 266-0506