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Nita M. Lowey 21st Century Community Learning Center Grant Program Evaluation

21st century community learning centers

Nita M. Lowey 21st Century Community Learning Center Grant Program

Title IV, Part B, of the Every Student Succeeds Act (ESSA)


Statewide Evaluation

The DPI has partnered with the University of Wisconsin-Green Bay’s Consortium of Applied Research to implement a statewide evaluation project that provides ongoing data collection and evaluation support through the use of Cayen Systems AS21. This partnership will help both DPI and sites themselves better assess Wisconsin's Nita M. Lowey 21st Century Community Learning Center Gran Programs' (21st CCLC) impact in future years. Using Cayen Systems, 21st CCLC program staff enter specific types of student, family, and program data related to program performance. The data in turn are used to generate site-specific reports for improving program quality and communicating with stakeholders.

See the Wisconsin Cayen Systems AS21 webpage

2020-2021 Statewide Evaluation Calendar

Local Evaluation

21st CCLC sites in Wisconsin are required to engage in local evaluation efforts annually, with the intent that local evaluative services contribute to continuous program improvement. Local evaluative services should measure progress toward site-identified goals and may include data collected in the AS21 Cayen System (or appropriate alternative). Whenever possible, cross-year comparisons are encouraged. That is, the program should continue to examine similar data elements over time to help identify programmatic strengths and areas for improvement.

Federal requirements for 21st CCLC programs include the creation of a local evaluation report that is made available to the public. This report can be written or created by internal CLC personnel or an external evaluator. Each grantee should create one evaluation report per site. If a grantee has multiple sites, a single report may address all of those sites as long as evaluation results are differentiated by site. Download the Local Evaluation Guidelines and Template for general guidelines for creating a local evaluation report, with suggested sections to include.


During the 2020-21 school year, 21st CCLC grantees are charged with supporting students and families most in need of program services regardless of the learning environment in which program activities take place (i.e., in-person, virtual, or blended learning environments). The DPI will require 21st CCLC programs to record attendance beginning January 25, 2021 for both synchronous and asynchronous program activities. Therefore, in-person, virtual synchronous, and virtual asynchronous activity participation should be tracked and recorded in Cayen’s AS21 System. To the extent possible, program staff should create systems in order to acquire accurate participation information for asynchronous activities.

IMPORTANT: Programs should enter attendance at the student-level for each activity (synchronous and asynchronous) in Cayen’s AS21 System. Although programs can enter headcounts for asynchronous programming, this is not sufficient after January 25, 2021. After January 25, programs are expected to track and report which individual students completed activities. Programs can do this by entering attendance under the “Enter Attendance by Session” or “Enter Classic Attendance” area of AS21 Cayen Systems.

More information on how to track and record attendance can be found on the 21st CCLC Attendance Data Requirements PDF


Closing Out the Year & Getting Ready for the Next: Data Requirements, Updates, and Recommendations

On May 17, 2020, UWGB’s Consortium of Applied Research, in partnership with DPI, presented 2020-21 end-of-year data requirements in Cayen and highlighted challenging areas that often require follow-up. In addition, recommendations and models for setting up Cayen for the 2021-22 school year were provided, with a focus on setting up activities and sessions effectively to allow for easy attendance tracking. Finally, newly created federal GPRA measures to be collected in 2021-22 were shared and impacts on data collection discussed.