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Nita M. Lowey 21st Century Community Learning Center Grant Program Annual Performance Report

21st century community learning centers

Nita M. Lowey 21st Century Community Learning Center Grant Program

Title IV, Part B, of the Every Student Succeeds Act (ESSA)


Annual Performance Report

Per federal requirements, all funded Nita M. Lowey 21st Century Community Leaning Centers (21st CCLC) grantees are required to report Annual Performance Report (APR) data into the federal data collection system, known as 21APR. Due to changes to federal policy, states are now allowed to enter APR data into the 21APR system en masse using a third-party system. Now that Wisconsin’s statewide 21st CCLC evaluation initiative using Cayen Systems is fully operational, all grantees will submit APR data through Cayen’s AS21 system instead of the federal 21APR website beginning with Fall 2020 and Spring 2020 data. Summer 2019 data will be submitted via the 21APR website.

Access to Forms and Technical Assistance

DPI has developed the following FAQ in an effort to provide Wisconsin grantees with guidance related to entering APR data into Cayen’s AS21 system. In addition to this FAQ, grantees may find it useful to refer to the 21APR Data Guide, a document published by the federal Department of Education for users of the 21APR system. The 21APR Data Guide provides an overview of the types of data grantees are required to enter, as well as helpful definitions.

Grantees who offered CLC-funded summer programming during the summer of 2019 are expected to report data related to that programming directly into the 21APR system. The 21APR system can be access via the following link: 

Please note that each grantee is assigned one user for the system. Please contact Tanya Morin to confirm or update the user for your grant.

Under normal circumstances, grantees are required to administer teacher surveys in the spring for students that reach “regular attendee” status (attending 30 or more days. However, DPI recognizes the burden the teacher survey may present to 21st CCLC staff and teachers at this time. Therefore, programs are not required to administer the teacher survey for the 2019-20 school year.  Grantees should consult with school and district administration when deciding whether or not to pursue the administration of teacher surveys. Grantees who choose to administer teacher surveys should reference the Teacher Survey Instructions for guidance on the process. Grantees may administer teacher surveys via the Cayen system or they may choose to use the PDF version of the teacher survey.

On May 6, 2020, DPI hosted a webinar on the Annual Performance Report (APR) process. The PowerPoint slides are available here. For a copy of the recording, please contact Tanya Morin (, 608-267-9393)

newSpring 2020 Annual Performance Report (APR) Data Collection Plan - In addition to not requiring the collection of teacher survey data, DPI has made several other changes to the way Spring 2020 APR data will be reported by Wisconsin 21st CCLC grantees as a result of COVID-19-related school and program closures. The 21st CCLC Spring 2020 APR Data Collection Plan provides an overview of these changes.

For questions about this information, contact Tanya Morin (608) 267-9393