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Nita M. Lowey 21st Century Community Learning Center Grant Program Current Grantee Resources

21st century community learning centers

Nita M. Lowey 21st Century Community Learning Center Grant Program

Title IV, Part B, of the Every Student Succeeds Act (ESSA)

 

Overview 

The purpose of the Current Grantee Resources webpage is to provide resources, links to grant relevant forms, announcements, and training content that is specific to current 21st CCLC grantees.

Updates For Current Grantees

Updated Guidelines Related to Program Hours and Attendance Tracking Requirements:

General Mode of Delivery Guidelines

  • 21st CCLC programs should continue to identify and meet the needs of the students and families they serve. Any decisions about the types of activities offered and the mode of delivery (i.e., in-person, virtual synchronous, virtual asynchronous) should align with the identified needs of students and families.

  • Any changes to the approved program plan must be communicated to DPI. Changes that were proposed and approved for the 2020-21 program year via the Program Change Request form are considered temporary and expired at the end of the 2020-21 program year. Permanent changes, such as offering virtual programming in addition to in-person programming, must be reviewed and approved by DPI. If changes were proposed on the Yearly Progress Report (YPR), they will be reviewed as a part of that process. Any changes not included on the YPR must be communicated in writing to your assigned DPI Consultant before they are implemented.

Guidelines Related to Mode of Delivery for Student Programming:

If the school served by the 21st CCLC grant is operating in-person four or five days per week:

  • The program must offer at least 10 hours per week of in-person programming, as is required by the grant. Virtual programming may be offered, but it must be in addition to the 10 hours per week of in-person programming.

  • Only synchronous virtual program activities (i.e., those offered live) will be counted as additional hours offered by the program. Asynchronous virtual program activities (i.e., take-home packets or materials, activities sent electronically, etc.) will not be counted.

  • Students attending synchronous virtual program activities will be counted as part of the program’s average daily attendance (ADA). Students completing asynchronous virtual activities will not be counted in the program’s ADA.

  • Reporting Requirements

    • Synchronous virtual program activities must be entered as activities in Cayen and attendance must be tracked in Cayen.

    • Asynchronous virtual program activities (e.g., activity packets, recorded videos, take-home kits, etc.) should not be entered as activities in Cayen and should not be tracked in Cayen.

If the school served by the 21st CCLC grant is operating only virtually:

  • The 21st CCLC program may also operate virtually and does not need to meet the minimum requirement of 10 hours per week of in-person instruction.

  • The program must notify DPI if it transitions to virtual programming because the day school has transitioned from in-person to virtual instruction.

  • The program must offer at least one form of academic enrichment instruction and two other types of activities on a weekly basis.

  • Both synchronous and asynchronous virtual activities will count toward the total number of hours per week, as they did during the 2020-21 school year.

  • Hours and participation for synchronous and asynchronous virtual activities should be tracked in Cayen.

If the school served by the 21st CCLC grant is operating in person, but three or fewer days per week, or if your school’s mode of instruction changes throughout the year:

Guidelines Related to Mode of Delivery for Family Programming:

  • Synchronous or asynchronous virtual family engagement events that are intended to develop family members’ own skills or provide them with opportunities to meaningfully connect to their child’s learning are allowable. As is the case with all family events, virtual events should have a goal and measurable outcome. Virtual family engagement events that are offered synchronously (i.e., live) may be counted toward the total number of family events reported to DPI. Attendance at synchronous virtual family events should be tracked in Cayen. Asynchronous family engagement opportunities may not be counted toward the total number of family events reported to DPI and participation in those opportunities should not be tracked in Cayen. DPI encourages grantees who have had success with asynchronous family activities to continue that work, if they wish to, and to find other ways of documenting the reach of those activities (i.e., collection of artifacts, photos, reflection sheets, etc.).

Current Grantee Resources and Forms

Fiscal Management

Micro Webinar: Budget Change Request

In this short Nita M. Lowey 21st Century Community Learning Center Grant Program (21st CCLC) webinar, grantees will learn to 1) identify the correct budget form for a Budget Change Request; 2) understand how to complete the Budget Change Request form; 3) know to whom grantees should submit the Budget Change Request form; and 4) know when Budget Change Requests are due. The slides are available here and the webinar here, for review.

Micro Webinar: Introduction to CLC Budgets

In this short 21st CCLC webinar, grantees will 1) understand the role of the fiscal agent; 2) identify the correct budget form for completing a 21st CCLC budget; 3) understand how to complete the 21st CCLC budget form; and 4) understand the basic criteria 21st CCLC consultants consider for budget approvals. The slides are available here and the webinar here, for review.

Micro Webinar: Program Fiscal Report (Claims)

In this short 21st CCLC webinar, grantees will 1) identify the correct budget form for a reimbursement claim; 2) understand how to complete the Fiscal Program Report form; 3) know to whom you should submit the Fiscal Program Report form; 4) know what the 21st CCLC grant obligation period is; and 5) know when the final claim is due. The slides are available here and the webinar here, for review.

Program Operations
Evaluation and Assessment

External Organizations

DPI accepts self-nominations on an annual basis for eligible organizations to be included as part of a published list of organizations that 21st CCLC grantees may reference for potential partnerships or professional development support. For this purpose, external organization is defined as:

(A) a nonprofit organization with a record of success in running or working with before- and after-school (or summer recess) programs and activities; or

(B) in the case of a community where there is no such organization, a nonprofit organization in the community that enters into a written agreement or partnership with an organization described in (A) to receive mentoring and guidance in running or working with before- and after-school (or summer recess) programs and activities. (Elementary and Secondary Education Act of 1965, as amended on December 10, 2015)

To be considered, eligible entities need to complete an application and submit to DPI for review. DPI's 21st CCLC website will post the accepted entities for a period of two years, at which time organizations must reapply. This list of organizations is intended to serve as a resource for 21st CCLC programs looking for potential partners in their region. Note: the document is not an exhaustive list nor does it serve as an endorsement or certification of quality from DPI.

DPI is not currently accepting nominations.

The current list of self-nominated external organizations is available for download here.

For additional information, contact Teri LeSage.

For questions about this information, contact Alison Wineberg (608) 267-3751, Teri LeSage (608) 267-5078