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Nita M. Lowey 21st Century Community Learning Center Grant Program Current Grantee Resources

21st century community learning centers

Nita M. Lowey 21st Century Community Learning Center Grant Program

Title IV, Part B, of the Every Student Succeeds Act (ESSA)



The purpose of the Current Grantee Resources webpage is to provide resources, links to grant relevant forms, announcements, and training content that is specific to current 21st CCLC grantees.

Updates For Current Grantees

Guidelines Related to Program Hours and Attendance Tracking Requirements:

General Mode of Delivery Guidelines

  • 21st CCLC programs should continue to identify and meet the needs of the students and families they serve. Any decisions about the types of activities offered and the mode of delivery (i.e., in-person, virtual synchronous, virtual asynchronous) should align with the identified needs of students and families.

  • Any changes to the approved program plan must be communicated to DPI. Changes that were proposed and approved for the 2020-21 program year via the Program Change Request form are considered temporary and expired at the end of the 2020-21 program year. Permanent changes, such as offering virtual programming in addition to in-person programming, must be reviewed and approved by DPI. If changes were proposed on the Yearly Progress Report (YPR), they will be reviewed as a part of that process. Any changes not included on the YPR must be communicated in writing to your assigned DPI Consultant before they are implemented.

Mode of Delivery for Student Programming:

If the school served by the 21st CCLC grant is operating in-person four or five days per week:

  • The program must offer at least 10 hours per week of in-person programming, as is required by the grant. Virtual programming may be offered, but it must be in addition to the 10 hours per week of in-person programming.

  • Only synchronous virtual program activities (i.e., those offered live) will be counted as additional hours offered by the program. Asynchronous virtual program activities (i.e., take-home packets or materials, activities sent electronically, etc.) will not be counted.

  • Students attending synchronous virtual program activities will be counted as part of the program’s average daily attendance (ADA). Students completing asynchronous virtual activities will not be counted in the program’s ADA.

  • Reporting Requirements

    • Synchronous virtual program activities must be entered as activities in Cayen and attendance must be tracked in Cayen.

    • Asynchronous virtual program activities (e.g., activity packets, recorded videos, take-home kits, etc.) should not be entered as activities in Cayen and should not be tracked in Cayen.

Mode of Delivery for Family Programming:

  • Synchronous virtual family engagement events that are intended to develop family members’ own skills or provide them with opportunities to meaningfully connect to their child’s learning are allowable. As is the case with all family events, virtual events should have a goal and measurable outcome. Virtual family engagement events that are offered synchronously (i.e., live) may be counted toward the total number of family events reported to DPI. Attendance at synchronous virtual family events should be tracked in Cayen. Asynchronous family engagement opportunities may not be counted toward the total number of family events reported to DPI and participation in those opportunities should not be tracked in Cayen. 

External Organizations

DPI accepts self-nominations on an annual basis for eligible organizations to be included as part of a published list of organizations that 21st CCLC grantees may reference for potential partnerships or professional development support. For this purpose, external organization is defined as:

(A) a nonprofit organization with a record of success in running or working with before- and after-school (or summer recess) programs and activities; or

(B) in the case of a community where there is no such organization, a nonprofit organization in the community that enters into a written agreement or partnership with an organization described in (A) to receive mentoring and guidance in running or working with before- and after-school (or summer recess) programs and activities. (Elementary and Secondary Education Act of 1965, as amended on December 10, 2015)

To be considered, eligible entities need to complete an application and submit to DPI for review. DPI's 21st CCLC website will post the accepted entities for a period of two years, at which time organizations must reapply. This list of organizations is intended to serve as a resource for 21st CCLC programs looking for potential partners in their region. Note: the document is not an exhaustive list nor does it serve as an endorsement or certification of quality from DPI.

DPI is not currently accepting nominations.

The current list of self-nominated external organizations is available for download here.

For additional information, contact Mary Croy.

Archived Training and Technical Assistance

2019 New Grantee Orientation

On August 14th and 15th, DPI hosted a two-part series of webinars for new grantees. These webinars were a chance for those involved in developing and implementing the 21st CCLC grant for their school or community-based site to learn more about managing the grant and setting up and running an effective 21st CCLC program.

Webinar Descriptions:

Webinar 1: This session will present grantees with an overview of the grant requirements. This session is most relevant to those who are responsible for managing the grant, including meeting grant reporting requirements, providing fiscal oversight of the grant, and ensuring the grant is in compliance with all grant requirements. Webinar 1: 21st CCLC Grant Management: The Basics

Webinar 2: This session will focus on the day-to-day operations of a high quality 21st CCLC program and will feature tips from experienced grantees. This session is most relevant to those who are responsible for overseeing the day-to-day operations of the grant. Webinar 2: You Got the Grant! Now What?

For questions about this information, contact Alison Wineberg (608) 267-3751