State and federal statutes provide specific protections to students and parents regarding pupil records. In some circumstances, the state law provides additional protection not included in federal law and vice-versa. In any case, school districts must comply with the most restrictive statute (i.e., the law that provides the highest level of protection). State and federal statutes also provide protection of student information maintained by community agencies and dictate how schools exchange information with agencies and systems outside of education.
Student Records and Confidentiality Document (DPI)- The Student Records and Confidentiality bulletin addresses some of the most frequently asked questions related to pupil records. The bulletin has been designed to help local school districts develop their own local policies regarding student records and confidentiality. It is not to be construed as legal advice.
Online Data Privacy Training for School Staff (DPI)- DPI offers a two-part, online training to help educators understand how to manage pupil records consistent with both state and federal laws. These trainings can fulfill the requirement in the Individuals with Disabilities Education Act (IDEA) regulations to have employees who access special education records complete training (34 CFR 300.623).
Sharing Information Across Systems (DPI) - Summarizes the circumstances allowed for in statute, other than informed consent or court order, under which schools and other systems (e.g., law enforcement, the courts and juvenile justice, social services, health) can share confidential information. This resource is designed to help local school districts and their community partners develop local policies, procedures, and agreements regarding how they will share information across systems. It is not to be construed as legal advice.
Records Management for School Districts, Public Libraries, and Public Library Systems - The Schedule serves as a guidepost against which to check the individual needs of each school district. A school district may adopt the entire Schedule, individual sections, or a modified version. The Public Records Board along with the Wisconsin Department of Public Instruction recommends that school districts adopt the WSDRRS and submit the Notification Form to the Wisconsin State Historical Society.
Student Data Privacy Webpages (DPI) - Additional DPI webpages related to Student Data Privacy
Wisconsin Subpoenas & Court Orders Affecting Disclosure of Pupil Records - Wisconsin statutes related to court orders.