WISE Data Elements

Achievement Category refers to the category of certificate or diploma earned by a student. This data element is required for Choice schools.

The full address of the agency listed in the School Directory application.

The full name of the local education agency accessing the School Directory Management Portal application. This name will also be reflected in the School Directory Public Portal application.

This data element describes racial or ethnic subgroups that a student belongs to, which helps provide better support to students from marginalized groups. Not required for public or Choice schools but highly recommended.

This data element refers to an indicator icon on the Wisconsin School Directory Management Portal application, informing users if it is available for them to make changes, or if the application is closed for annual maintenance. The Wisconsin School Directory Management Portal application usually closes for a few weeks between mid-December until mid-January.

The Wisconsin Interscholastic Athletic Association (WIAA) is the regulatory agency for all high school sports in Wisconsin. There are 49 athletic ‘conferences,’ collections of similar-sized schools located within a reasonable distance of each other, across Wisconsin.

Attendance is contact between a student and a teacher during which district-supervised PK-12 educational services are provided. Attendance policies are set by the school district, and the schools in the district must adhere to these attendance policies. This data element is required for Choice and public schools.

This data element records whether a student faces a barrier to access the Internet in their primary residence. Not required for public or Choice schools but highly recommended.

Birth city, county, country, location and state are optional data elements, primarily used to assist with identification and student matching.

Birth city, county, country, location and state are optional data elements, primarily used to assist with identification and student matching.

Birth city, county, country, location and state are optional data elements, primarily used to assist with identification and student matching.

Birth date is the date the student was born, including day, month, and year. Month, day, and year of birth shall be submitted using the mm/dd/yyyy format. WISEid is considered the official source of birth date. This data element is required for Choice and public schools.

Birth city, county, country, location and state are optional data elements, primarily used to assist with identification and student matching.

Birth city, county, country, location and state are optional data elements, primarily used to assist with identification and student matching.

This Yes/No identifier indicates that a student is attending a private school participating in the Milwaukee, Racine, or Wisconsin Parental Choice Program. This element must NOT be submitted by public schools. This data element is required for Choice and public schools.

DPI requires contact information to be provided via School Directory, including phone number (including area code), fax number, email address, and the web address (i.e., the URL) for LEAs. This is collected both at the agency level and at the school/building level.

The Cooperative Educational Service Agency (CESA) to which the school or school district belongs. There are 12 CESAs in Wisconsin.

Count Date Status indicates whether a student is eligible to be included in Public Enrollment counts for the Third Friday of September count date and/or the October 1 child count. See Receiving Services on a Count Date. This data element is required for Choice and public schools.

Count Date Inclusion denotes whether a student is enrolled and receiving services to be eligible for credit on the count date. This data element is required for Choice and public schools.

The Wisconsin county in which the school or district is located.

For Xello Users Only: The course transcript data element is used to integrate with Xello to retrieve course transcripts from the WISEdata API and store them back into the Course Planner tool.

Credential Type refers to the kind of completion certificate the student attained after completing high school. This data element is required for Choice and public schools.

Shows whether the district or school is currently open or closed.

The student's date of birth. See Birth Date.

Reporting Disability is indicated in the pupil’s individualized education plan (IEP) or individualized service plan (ISP). Only one primary reportable disability can be submitted to WISEdata. The impairment that is most disabling shall be reported as the primary reportable disability. This data element is required for Choice and public schools.

An economically disadvantaged student is a student who is identified by Direct Certification, who is a member of a household that meets the income eligibility guidelines for free or reduced-price meals under the National School Lunch Program (NSLP), or who is identified by an alternate mechanism, such as the alternate household income form. Every student in every grade in every school is to be queried each year to find economically disadvantaged status. This data element is required for Choice and public schools.

The effective dates are the entry and exit dates when a student receives educational services from a school during a period of continuous enrollment at a school and is designated by WISEdata logic if overlapping enrollments occur. This data element is required for Choice and public schools.

WISEsecure authorization link from email address to WISEid, Local person ID, and Local Person ID Key Type. This data element is not required for Choice schools.

English language proficiency (ELP) classifications are defined in PI 13.08 Wis. Admin Code. Students with English language proficiency classifications of 1-5 are considered Limited English Proficient (LEP). For students in grade levels KG to 12, the value reported is expected to correspond to the results from the most recent administration of the ACCESS for ELLs exam. This data element is optional for Choice schools not receiving Title III funding; Choice schools receiving Title III funding are required to report ELP.

The school enrollment date is the date a student initially receives educational services from a school during a period of continuous enrollment at a school. An exit date is the date a student withdraws or exits a school and no longer receives services. A separate enrollment and exit withdraw date pair is required for each continuous period of enrollment at any given school. This data element is required for Choice and public schools.

The enrollment type describes how a student is enrolled at a school, whether as a primary or non-primary enrollment. This data element is required for Choice and public schools.

Exit type describes the circumstances under which the student exited from a school. Exit type is required any time there is an exit date. This data element is required for Choice and public schools.

The Student School Food Service Program Association Begin Date refers to the month, day, and year on which the student first began receiving food services, or the beginning of the student's enrollment period for the school year being reported. The Student School Food Service Program Association End Date refers to the month, day, and year on which the student exited the food service program or stopped receiving services for the school year being reported. This data element is required for Choice and public schools.

Sex Type in WISEdata, known as Gender in WISEid and WISEdash, shall be submitted as Male, Female, or Nonbinary. This data element is required for Choice and public schools.

Grade level is the level of the educational program studied by a student or instructed by teaching staff. When grade level changes during a period of enrollment, report the grade level at the time of exit. This data element is required for Choice and public schools.

Which grades the school or district provides education services for.

This data element records whether a student has access to the Internet in their primary residence. Not required for public or Choice schools but highly recommended.

This data element records what type of Internet service is used in the student’s primary residence. Not required for public or Choice schools but highly recommended.

This data element records the reliability of a student's Internet access in their primary residence. Not required for public or Choice schools but highly recommended.

Legal Name is the entity name associated with the federal employer identification number (FEIN) on file with the IRS.

In the School Directory application, a unique identification number assigned to the district or school by the Department of Public Instruction (DPI).

Local Person ID is a unique field used by an agency to cross-reference and join a local system’s person ID to the state system’s WISEid. Local Person ID Type defines whether the ID is for a staff or student. This data element is required for Choice and public schools.

This data element indicates the type of locale where a school or school district is located as defined by the National Center for Education Statistics (NCES).

Low grade is the grade level available to the youngest students attending school, as collected in School Directory. High grade is the grade level available to the oldest students to attend school, as collected in School Directory.

Multiple birth status indicates whether a student was born as part of a multiple birth, such as twins or triplets. This data element should be submitted as True or False. This data element is required for Choice and public schools.

This data element is a filter on School Directory Public Portal. It shows the type of education organization the agency is classified as.

The Parent/Guardian data element stores WISEdata information about a student's parent or guardian. This data element is required for Choice and public schools.

first, last, and **middle At least one parent or guardian name is required for students under age 18. The Type shall be submitted as Mother, Father, Guardian, or Other. This data element is required for Choice schools.

This data element records whether the student's primary learning device is shared or not shared with another individual. Previously referred to as "Device Access." Not required for public or Choice schools but highly recommended.

This data element records what type of digital device the student uses as their primary learning device to complete learning activities away from school. Previously referred to as "Digital Device." Not required for public or Choice schools but highly recommended.

This data element records the provider of the primary learning device. Not required for public or Choice schools but highly recommended.

Indicates whether or not the school submitting the student record to WISEdata is (a.) providing the primary educational services for the student OR (b.) providing Special Education Services included in an IEP or ISP for a student enrolled at a private school. This data element is required for Choice and public schools for student reporting.

A student is only counted in a single racial/ethnic group. Students identified by two or more races (not Hispanic) are reported in the ‘Two or More Races’ category. A two-part question is used to determine to which group the student belongs or with which race/ethnicity he or she most identifies. It is required to answer both parts of the question. This data element is required for Choice and public schools.

Count Date Status denotes whether a student is enrolled and receiving services to be eligible for inclusion in the count date. This data element is required for Choice and public schools.

Choice schools should have a current selection identified (i.e., 'opt in' or 'opt out' ) regarding the Private School - All Student Report Card. This data element is required for Choice schools.

This data element indicates whether a school can be displayed on the School Directory map. 

School Category/Program is a filter on School Directory Public Portal. It allows search results to be refined by a school's category and/or the programs it offers. This is different from School Type, which refers to the grade levels offered within a school (e.g., elementary or high school). 

This data element provides descriptions for the available types of schools: elementary, combined elementary and secondary, middle, junior high, or high school.

A list of people within an agency who are required to participate in communication with the Wisconsin Department of Public Instruction (DPI).

Student Address is an optional data element that records the primary address where a student currently resides. This data element is conditionally required for Choice schools as it pertains to student participation in summer EBT.

first, last, **middle, **suffix (e.g., Jr. or III) The student's or staff member's legal name shall be submitted. This data element is required for Choice and public schools.

This button on the Wisconsin School Directory Management Portal application reminds users to make sure they have reviewed all of their data across their agency, and to only submit data once it has been reviewed and managed.

Term Completion Indicator displays whether or not a student was enrolled until the end of the most recent school term. From the 2020-21 school year and prior this was referred to as "Completed School Term." This data element is required for Choice and public schools.

This optional data element allows schools to collect and report tribal affiliations for Native American students, which can help to develop, test, and demonstrate the effectiveness of services and programs to improve educational achievements of Native American children and youth. Not required for public or Choice schools but is highly recommended.

Month, day, and year of entry is expected only for students born or residing outside the U.S. The first date of continuous enrollment in U.S. schools should be entered, if known. Not required for public or Choice schools.

The Wisconsin Department of Public Instruction shall assign each student a WISEid, a unique, permanent, and unduplicated identifier. This data element is required for Choice and public schools.

indicates a person's WISEsecure role, which is connected to the Local Person ID. This data element is required for Choice and public schools.