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WISE Website and Documentation Update Release Notes Archive

Archive Release Notes for WISE Website and Documentation Update

For release notes prior to those listed here, refer to the Historical Release Notes page.

Update on 5/14/2024

WISEdata Webpage Updates:

Snapshot Preparation Guidance webpage: Updates and Corrections

The Snapshot Preparation Guidance webpage was updated again, to include all of the slide decks, video links, Q&A, and Text Only support docs. 

WISEdata Portal: Mini Tutorial on Alerts

The WISEdata Portal Alerts mini tutorial has been revised with more detailed information about alerts and now has a navigation menu.

WISE Guides have NEW URLS

Under the premise of 'know better, do better,' the URLS for the following WISE Guides were recreated:

These WISE Guides can all be located on the WISEadmin portal landing page
 

Ancestry Ethnic Origins: Data Element page

The Ancestry/Ethnic origins data element page has been updated with improved information on how LEAs can use this optional data element to disaggregate data and increase their equitable multi-level systems of support for students in sub-groups.

WISEdash for Districts Webpage Updates:

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WISEdash Public Portal Webpage Updates:

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If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

KBAs for Validations

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Customer Services Team Webpage Updates: 

Data Errata Webpage:

Clarification was added to the Data Errata webpage, better explaining that while snapshot data itself is not changed by the submission of a data errata letter, DPI strongly advises LEAs to correct all data. Language was also added to clarify the Report Card Inquiry process. Additionally, contact information was added for the DPI Special Education Team so that LEAs can contact this team as well if they have questions about Oct 1 Child Count data errata.

School Directory User Guides: New Printable Checklist

The School Directory User Guides have all been updated with refreshed screenshots and other minor adjustments to reflect the most current version of the application. 

Additionally, the User Guide for Public Schools not also has a printable companion checklist Word document available to help keep LEAs on track with the many required changes for this application's annually required updates. 

Update on 4/30/2024

WISEdata Webpage Updates:

Snapshot Preparation Guidance webpage: Updates and Corrections

In preparation for the May Demographics snapshot, the  Snapshot Preparation and Guidance webpage was carefully revised, correcting a number of details to provide the most accurate and helpful information as LEAs begin data quality auditing for May 21, 2024.

WISEdata Portal: Mini Tutorial on Validation Messages

The Validations mini tutorial has been updated to include new content and snapshot of the “Unresolvable” tag available on the Validations screen in WISEdata Portal.

WISEdata Portal: Overview Mini Tutorial

The Overview mini tutorial has been updated to include new content and snapshot of the updated profile dropdown menu and the new placement of the school year banner in WISEdata Portal.

WISEdata Portal: School Roster Details page

The School Roster Details page has been updated so that all listed data elements match the current screen in WISEdata Portal. The most recent update was the use of CTE Department as a section detail. 

WISEdash for Districts Webpage Updates:

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WISEdash Public Portal Webpage Updates:

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If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

KBAs for Validations

NEW! Validation Warning 7485: CTE Department Does Not Match CTE Course

Validation Warning 7485 was created to trigger when there is a mismatch between a CTE course and the CTE Department teaching that course. For example, Course 12186 (Project lead the Way, Engineering Design and Development) is mapped to either be taught by CTE Departments CTE-H (Health & Science Education) or CTE-T (Technology and Engineering Education), but the school associates the course with CTE Departments CTE-A, CTE-B, CTE-F, or CTE-M.

NEW! Validation Error 7486: Multiple CTE Departments Entered for One Section

Validation Error 7486 was created to trigger when there are multiple CTE Departments entered for one section of a course. Determine which CTE Department is associated with each section of the course. Each section should be associated with only one CTE Department.

NEW! Validation Error 7484: Conflicting Economic Statuses

Validation Error 7484 was created to trigger when a student is submitted as having multiple, conflicting economically disadvantaged statuses (i.e., the student is listed as being both economically disadvantaged status and not economically disadvantaged status). Only one such status is allowed.

Customer Services Team Webpage Updates: 

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Update on 4/16/2024

WISEdata Webpage Updates:

WISEdata Portal: Validation Messages Mini Tutorial, Updated

The WISEdata Portal Validation Messages mini tutorial has been updated with refreshed content and screenshots. The Tags feature is now described within the mini tutorial.

WISEdata Portal: Finding Prior Year ACCESS Score and ELP Code: NEW!

Another new mini tutorial has been published! This mini tutorial provides instruction on how to locate prior year ACCESS Test scores and ELP Codes  on both WISEdata Portal and on WISEdash for Districts. Information for Choice schools on how to use the WISEdash Extracts Export as a substitute source of data for WISEdash will be added soon. You can find all of the mini tutorials on the WISEdata Portal Tutorial webpage.

WISEdash for Districts Webpage Updates:

A new User Guide has been published, for How-To: Student Cohorts for Tribal Affiliation.  

WISEdash Public Portal Webpage Updates:

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If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

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Customer Services Team Webpage Updates: 

Customer Services Team Webpages: Data Errata Webpage Redesigned

The Data Errata webpage has been rearranged so that all of the headers of the accordions match the Categories available from the WISEadmin Portal.  Additionally, due to an updated records retention policy & practice, DPI is only required to maintain five (5) years of Data Errata letters, which are all available on the main Data Errata page. All Data Errata letters beyond this five-year span are no longer kept. As such, the Data Errata Archive webpage is no longer being maintained.

Customer Services Team: WISE Community Communication

A helpful process document was published in the WISE Community Team, General channel’s Files. This PDF is screen-reader accessible and describes how users can set notification preferences for Teams.

Update on 4/2/2024

WISEdata Portal Webpage Updates

WISEdata Portal Tutorials: New Mini Tutorial on Record Removal

A new mini tutorial has been created to assist in this, called Removing Records from WISEdata Portal. The idea for this mini tutorial came from our ticket queue, as this is a topic that customers frequently need help with. Please consider Submitting Feedback for other WISEdata Portal mini tutorials you’d like to see!

WISEdata Portal Tutorials: Updated Mini Tutorials

The following mini tutorials on the WISEdata Portal Tutorials webpage have been updated with new screenshots and content to reflect updates to the WISEdata Portal user interface:

WISEadmin Portal User Guide: Updated Screenshots

The District Library Plan section of the WISEadmin User Guide has been updated with screenshots and content to correctly match current upgrades to the user interface.

Courses Data Element Page

The Courses data element page has been updated with the announcement that all courses are now available on WISEdata Portal. LEAs now have the ability to view, filter, and export the entire Courses list within the WISEdata Portal. Simply click on the Resources menu, and then click the Courses tab.

Program Areas Type Data Element Page

The Program Areas Type data element page has been updated with a new title: CTE Department/Program Areas Type data element page. The new title reflects updates to the CTE nomenclatures. The URL for the webpage has not changed.

New Teams Channel, “WISE Community”

Google Workspaces: Chat has been replaced with a Microsoft Teams channel - WISE Community!

  • Who can join? Anyone!
  • What can I expect? The Customer Services Team will post information here: about DPI systems that affect our school users, notifications about upcoming events, and a regularly scheduled communication called “The Top Five” that covers timely reminders and reporting information. Members can also chat with each other – find out who uses your same SIS vendor tool and ask each other questions, get help on how to resolve errors and warnings, and maybe make some new connections!
  • How do I join? To join, complete the following steps:
    • Open a Customer Services Team (CST) Help Ticket.
    • Select “Other” from the applications drop-down menu.
    • Include both your First name and Last Name as you would like to see them appear in the Teams channel.
    • Include your email address.
    • A CST Member will add you to the WISE Community Teams channel.
    • Watch the inbox for the email you provided to us and look for an email from Microsoft.
    • If you are already an active Teams user, you should see the icon for the WISE Community appear amongst your other Teams channels. If you are new to Teams, follow the instructions in the email for how to access the Teams channel.

WISEdash for Districts Webpage Updates:

A new User Guide has been published, for How-To: Student Cohorts for Tribal Affiliation.  

WISEdash Public Portal Webpage Updates:

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If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

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Customer Services Team Webpage Updates: 

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Update on 3/5/2024

WISEdata Webpage Updates

 

Educational Service (PK): School Directory Management Portal

The WISEdata Conference webpage has been updated with:

  • WISEdata Conference Program
  • All slide decks being presented by DPI staff
  • Agenda at a Glance 9portraid)
  • Agenda at a Glance with presenter names (landscape)

If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

 

Error 7471: Logic Updated

The logic for Error 7471 has been modified so that students enrolled in LEAs providing Free/Reduced (F/R) lunch to all students, yet who are not economically disadvantaged, do not encounter this error.

To do so, the error will now use DPI Econ Status as the base calculation instead of Food Service Program Descriptor on the student School Food Service Program Association (/sSFSPA).

Customer Services Team Webpage Updates: 

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Update on 2/20/2024

WISEdata Webpage Updates

 

Educational Service (PK): School Directory Management Portal

To support the release of the updated School Directory Management Portal in mid-February, the additional data element page for Educational Service (PK) was created. 

WISEstaff User Guide: Manage Staff Data menu, Snapshot Tool in Download Staff Files screen

The WISEstaff Manage Staff Data User Guide has a new feature: the Snapshot Tool on the Download Staff Files screen. (NOTE: Download Staff Files used to be called Copy Forward Files.) Please visit the user Guide to find out how to use this new handy feature so that it can ease your staff certification process. 

WISEdash for Districts Webpage Updates:

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WISEdash Public Portal Webpage Updates:

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If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

 

CTE Errors: KBA Updated

  • Content in KBA for Error 7146 was updated to provide more accurate information on How to Fix.
  • Content in KBA for Error 7461 was updated to provide more accurate information on How to Fix.

Customer Services Team Webpage Updates:  NSTR

Update on 2/6/2024

WISEdata Webpage Updates

 

School Directory Management Portal Data Elements: Created & Revised

To support the release of the updated School Directory Management Portal in mid-February, the following data element pages were created or revised:

WISEdash for Districts Webpage Updates:

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WISEdash Public Portal Webpage Updates:

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If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

L2 7146: Updated Short text, Logic and How-To-Fix

Error 7146 was revised to provide clearer guidance on CTE scenarios. 

L2 7461: Updated Short text, Logic and How-To-Fix

Error 7461 was also revised to provide clearer guidance on CTE scenarios.

Customer Services Team Webpage Updates: 

School Directory Management Portal, User Guides: Created

To support the release of the updated School Directory Management Portal in mid-February, the following data element pages were created or revised:

Update on 1/23/2024

WISEdata Webpage Updates

 

WISE Landing Page: Redesign Complete

The WISE landing page has been redesigned by user role. The landing page still features the WISE system graphic, and is now also sporting a listing of common roles for customers visiting our webpages: data entry specialists, principals and administrators, teachers, families, and more. 11 new role-based webpages have been created to help provide users reference to webpages across many DPI teams. Support pages are connected with matching icons for visual cuing. Each support page contains a message across the bottom, encouraging customers to use the ‘Submit Feedback’ button to provide us with ways to improve the links on each page: "Find a page that you wish was listed here? Click the big, purple, 'Submit Feedback' button below, and we'll get that added for you."

WISEdash for Districts Webpage Updates:

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WISEdash Public Portal Webpage Updates:

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If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

L2 7464: Logic Edit to Exclude Some Schools

Error 7464 was new for the 2023-24 school year and threw when the First Day of School (FDS) and Last Day of School (LDS) data was not submitted. Logic for this error has been updated so that detention schools and alternative schools do not receive this error. This error does throw for public districts, non-district charter schools, CMO, DOC, DHS, County CDEBs, and State Schools.

Customer Services Team Webpage Updates: 

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Update on 1/9/2023

WISEdata Webpage Updates

WISEtraining: Redesign Complete

WISEtraining has been redesigned by topic (previously by content type, i.e., mini-tutorial section, video section, etc.). Now users who are looking for answers about an application (WISEid, for example) or a topic (data security, for example) can click that tile and be taken to a landing page on that selection. The landing page links out to other resources. Videos are now embedded within the web content (i.e., completing the DSA Authorization Form). There is also an Index of WISEtraining Pages webpage if you prefer to locate this content in list form.

NEW! Webpages for Private/Choice Schools

To fill a gap in our WISEdata content, two new pages have been created to provide more detailed reporting information for private schools, Choice and Non-Choice. The new webpages are: Private Schools, Choice and Non-Choice Data Reporting Information webpage and the Choice Schools: Yearly Data Reporting Resources webpage.

NEW! Webpage for Ed-Fi Credential API

The Ed-Fi Credential: Submitting Data to DPI webpage was also created to fill a gap in our WISEdata content. This page explains what an API is, and details about Ed-Fi Credential as DPI’s application for housing the credentials required for student information systems and WISEdata Portal to connect.

WISEdash for Districts Webpage Updates:

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WISEdash Public Portal Webpage Updates:

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If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

Overlapping Enrollment Rules: Updated

There are three rules that are now all Errors in WISEdata Portal that trigger on overlapping enrollments: 6469, 6374, and 6373. These KBAs have been clarified for LEAs to understand why they receive one error, but the other LEA involved in the overlapping enrollment receives a different error.  

Customer Services Team Webpage Updates: 

UPDATED! Data Security webpage

The Customer Services Team managed Data Security webpage now provides more in-depth content, along with a plethora of links organized for persons who may be requesting data from DPI, seeking data security information as a school or family member, and links about data security about WAMS and WISEhome related topics.

UPDATED! School Directory webpages

School Directory has two distinct applications: a public portal, and a secure portal. The content for these two applications has been split, so that each application has its own content about its specific features and functions.

  1. Wisconsin School Directory Public Portal webpage (a.k.a., School Directory)
  2. Wisconsin School Directory Management Portal webpage on annual required updates.
Updates on 12/19/2023

WISEdata Webpage Updates

WISEdata: Snapshot Resource Pages

A series of new snapshot resource pages have been created to provide LEAs with better guidance on how to perform data quality checks to prepare for Wisconsin’s two annual snapshots (December and May).

“Report Card Selection” Data Element page

This Choice school specific data element page was updated to provide better explanation of the Opt In/Opt Out selection that must be made annually. Contact information was also listed for various DPI teams who could answer questions about the Private School – All School Report Card.

Entity ID data element page

  1. ow has content added that is part of the WISEstaff Weekly User Group Capp, explaining how to obtain an entity ID and why it’s so important.

Economically Disadvantaged Status data element page

Now has Alternative Household Income No CEP form available in Spanish.

WISEdash for Districts Webpage Updates:

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WISEdash Public Portal Webpage Updates:

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If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

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Customer Services Team Webpage Updates: 

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WISEadmin Portal

WISEadmin Portal – Key Performance Indicators

Updated to provide current screenshots and more complete information on all dashboards.

WISEstaff

WISEstaff User Guide Updates

Updates on 11/28/2023

WISEdata Webpage Updates

WISEdata:

Snapshot Preparation Guidance Page: NEW! Data Quality Auding Pages Published

NEW! Snapshot Preparation, Data Quality Auditing landing page

NEW! Snapshot Preparation, Data Quality Auditing: Economic Disadvantaged Status Data

NEW! Snapshot Preparation, Data Quality Auditing: Enrollment Data

NEW! Snapshot Preparation, Data Quality Auditing: TFS Data

UPDATED! Snapshot Preparation, Data Quality Auditing: Graduation Data (public schools)

UPDATED! Snapshot Preparation, Data Quality Auditing: Graduation Data (Choice schools)

Snapshot Guidance: Recorded Snapshot Preparation Videos Added to Training Events on WISE Events Calendar

Wed., Nov. 1 - CHOICE schools

Wed., Nov. 8 - CHARTER schools

Wed., Nov. 15 - PUBLIC schools

UPDATED! WISEadmin Key performance Indicators

The Key Performance Indicators webpage has been updated with more comprehensive instruction and screenshots to display all of the functions available on these WISEdash for Districts dashboards. 

WISEstaff User Guide: Manage Staff Data Menu, Validate Staff Navigator Tool

NEW! Detailed information about the Validate Staff Navigator Tool has been added to provide guidance for users as they complete the process for the annual preliminary staff data certification process.

Data Elements:

“Report Card Selection” Data Element Page: for Choice Schools

UPDATED! The Report Card Selection data element page was updated to provide clearer guidance and options for which departments in DPI Choice schools can reach out to when they have questions on the Private School - All School Report Card selection requirement. 

"Homeless Status" Data Element Page

UPDATED! The Homeless Status data element page was updated, specifically the FAQ section for item #8d, to provide more detailed information about how to report data on homeless students who transfer to another district.

WISEdash for Districts Webpage Updates:

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WISEdash Public Portal Webpage Updates:

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If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

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Customer Services Team Webpage Updates: 

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Updates on 11/14/2023

WISEdata Webpage Updates

WISEdata:

WISEdata Help: Return of the Long-Lost Validation Rule List

  • Due to an error, the Validations Rule List was removed from the WISEdata Help page. This has been found and returned to its rightful place on the Help page. This Validation list is updated nightly. Scroll to the bottom of the two columns, above the Community Resources section.

WISEsecure Roles: Download Available

Based on customer feedback, we have created a .csv file with all User Roles for all of the WISEsecure applications listed on the WISEsecure Roles webpage. LEAs can now download this file, and edit it for their convenience (e.g., delete applications that they do not use, add column listing the name of your agency’s staff member who holds each role, etc.).

Snapshot Preparation Guidance Page: All Slide Decks Posted

The Snapshot Preparation Guidance webpage now has all three slide decks (Public, Choice, Charter) linked in the “Slide Decks and Webinars” section.

WISEid User Guide Page: Six Steps to Appeal a Denied Change Request

The WISEid User Guide, Change Requests section was given some new details to emphasize the required Six Steps to Appeal a Denied Change Request. Many users get to Step 4 or 5, but if Step 6 is not completed, the request will remain closed.

WISEstaff User Guide, Staff Collection Checklist Step-by-Step Guide: Updated

The Staff Collection Checklist section of the WISEstaff User Guide, has been updated to reflect the 2023-24 school year changes.

WISEstaff User Guide, Report Menu - Audit Results Section: Updated

The Audit Results section of the WISEstaff User Guide – Reports Menu, has also been updated to reflect the 2023-24 school year changes. This refers to Step 3a of the Staff Collection Checklist, and features a new customizable reports option.

Data Elements:

“Exit Types” Data Element Page: Corresponding Reason Exited SpEd Codes

The Exit Types data element page was updated again. Within each exit type’s accordion drop-down section, you can now also find the corresponding “Reason Exited Special Education” code.

“Cluster Title” Data Element Page: Updated

The Cluster Titles data element page was formerly called the Career Pathways data element page. The URL remains unchanged, but the content has been updated to reflect current CTE content.

WISEdash for Districts Webpage Updates:

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WISEdash Public Portal Webpage Updates:

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KBA Updates - If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

Warning 7481: Ensure Individualized Education Plan (IEP) is Present for PK Enrollment

PK enrollments only need to be submitted to WISEdata when a student has an IEP and is receiving services. Any student with an IEP must also have a student special education program association (sSEPA) record submitted.

Error 7193: Missing Secondary Level World Language (‘SLWL’) from Grade Levels 7 to 12

Logic on World Language validations are undergoing continuous improvement ‘tweaks’ on their logic to help ensure they are throwing as accurately as possible. This warning should throw when a WL program (SLWL) is missing in one or more grade levels, as opposed to any one specific grade level.

Warning 7191: Missing World Language Course from Grade Levels KG to 12

Logic on World Language validations are undergoing continuous improvement ‘tweaks’ on their logic to help ensure they are throwing as accurately as possible. This warning throws for schools that are expected to offer World Language programs to their students. To fix this, ensure that your school is associated with WL course codes that align with the grade levels offered at your school.

Warning 7187: Missing World Language Course from Grade Levels KG to 12

Logic on World Language validations are undergoing continuous improvement ‘tweaks’ on their logic to help ensure they are throwing as accurately as possible. 7187 should throw when students in grade levels 7-12 are enrolled in a section with ‘Exploration of Multiple World Languages’ course.

Customer Services Team Webpage Updates: 

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Update on 10/31/2023

WISEdata Webpage Updates

WISEdata:

Data Elements:

  • Exit Types data element page: Information on this page was reorganized using an accordion tool to provide a better viewer experience visually and a more complete content experience. We are still awaiting a few content updates on the CE Exit Type as appropriate to be used for students attending Day Treatment Centers.)

WISEdash for Districts Webpage Updates:

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WISEdash Public Portal Webpage Updates:

If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

 

7127: Updated Logic

Error 7127 is about a graduation plan not meeting the minimum number of health credits. The logic for this error was repaired to improve accuracy. When users left the number of health credits blank, the error would throw, but if users entered the number of health credits as zero, the error was not throwing. The new logic causes this validation to throw only when the field for health credits is either blank or less than 0.5 credits.

6474: Performance Improvements Made

Warning 6474 is about zero attendance. This is a very important validation to run accurately because it is a large measure represented in snapshots/report cards for customers, as well as a  few reports in ternal to DPI. Some programming adjustments were made to ensure this warning is throwing accurately.  

KBA 7473

Updated KBA 7473 based on the past few weeks of User Group questions to provide a better customer experience with this new Error.

KBA 6777

Updated KBA 6777 based on the past few weeks of User Group questions to provide a better customer experience with this new Error.

Customer Services Team Webpage Updates: 

 

Updating WAMS Account When Changing Districts

The redirect for this page is in effect.

Update on 10/17/2023

WISEdata Webpage Updates

WISEdata: WISEadmin Portal: Info, Help and User Guide

  • The WISEadmin: Info, Help and User Guide webpage has been upgraded, linking to a new Mini-Tutorial on the WISEtraining webpage:
    • Updating Agency Contacts in WISEdata Portal is a new Mini Tutorial located on the WISEtraining webpage. It provides current and detailed instructions on when and how to accomplish updates to primary, secondary, and generic contacts listed in WISEdata Portal.
      • This mini-tutorial supports the WISEadmin User Guide because there is no actual updating of Agency Contacts within the WISEadmin Portal itself. Agency Contact information gets posted and updated in WISEdata Portal and is then pushed over to WISEadmin Portal. This is a value-added service to our users because it eliminates users completing duplicate tasks.

Data Elements:

WISEdash for Districts Webpage Updates:

DEWS, CCREWS, and Student Profile Dashboards “About the Data” webpages: Banner

Banner placed on the webpages for DEWS, CCREWS and Student Profile Dashboards for WISEdash for Districts About the Data pages.

The above banner was posted on the DEWS About the Data webpage, the CCREWS About the Data webpage, and the Student Profile Dashboards About the Data webpage on the morning of Thursday, Oct 12, stating that DPI’s early warning dashboards are no longer available as of that date. As DPI evaluates its future use of these early warning systems, LEAs are encouraged to use local data to guide interventions focused on dropout prevention, and ensuring college and career readiness for all students.

WISEdash Public Portal Webpage Updates:

  • No updates

If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

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Customer Services Team Webpage Updates:

Help Ticket Tips webpage: How to Ask Questions About HSED/GED Information

A link was added in the WISEdata Portal section of the Help Ticket Tips webpage, linking to the GED/HSED Resources webpage. This Resources webpage provides the contact information for students and staff who are trying to obtain copies of their GED/HSED or have any other questions about these credentials. Both an email and phone number are provided. Other helpful DPI webpages about GED/HSED are listed below:

Update on 10/3/2023

WISEdata Webpage Updates

  • No Updates

WISEdash for Districts Webpage Updates:

  • No updates

WISEdash Public Portal Webpage Updates:

  • No updates

If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

  • NEW! Validation 7475: Alert for Choice schools to submit disability data with their LEA.
    • This validation applies only to Choice schools, reminding these LEAs that they are required to submit student disability data to DPI.
  • NEW! Validation 7480: Alert for Choice schools to verify newly reported ELP Code.
    • This validation applies only to Choice schools, reminding these LEAs that they are required to verify ELP scores with a previously administered ACCESS test score or a screener test score for a student who has never had an ELP code submitted previously.

Customer Services Team Pages

  • No Updates
Updates from 9/19/2023

WISEdata Webpage Updates

 

WISEtraining

Data Element Updates

WISEdash for Districts Webpage Updates:

WISEdash Public Portal Webpage Updates:

If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

  • Validation Warning 6396: Logic was modified to not validate the middle name.
    • This warning throws in WDP when a student’s name displays differently in WDP than it does in WISEid. For a time, a student’s middle name was included in the logic for this validation (e.g., the middle name in WISEid was fully spelled out, but there was only an initial in WDP), but it caused numerous instances for a number of LEAs receiving this warning.
    • To alleviate this stress from our LEAs, the logic for this validation warning has been revised to no longer validate the middle name in WISEdata Portal.  
  • NEW! Validation Error 7471: Student without parent/guardian address.
    • This new validation was created due to a change in federal guidelines about Pandemic EBT monies.  
  • NEW! Validation Warning 7472: School without food service programs.
    • This warning makes sure that LEAs that submit a value of zero students receiving free and reduced lunch to confirm that this unexpected number is accurate.
  • NEW! Validation 7475: Alert for Choice schools to submit disability data with their LEA.
    • The KBA is not published yet for this validation. This validation applies only to Choice schools, reminding these LEAs that they are required to submit student disability data to DPI.

Customer Services Team/School Directory Webpage Updates

  • No updates
Updates on 9/5/2023

WISEdata

  • WISEclassroom is now WISEtraining! The webpage has the same URL.
    • The Customer Services Team elected for the name change to improve our SEO functionality and better help our customers access the information they need.

WISEdash for Districts pages/documentation:

No updates

KBAs for Validations (Errors and Warnings):

If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

  • Warning 7190 – This warning displays around World Language courses for students in grades 6 or higher. A bug was causing the warning to display for students in grades below grade 6 (i.e., PK). This bug was fixed, and the validation is now working as expected.
  • Warning 7440 – This warning displays around World Language courses for students in grades 5 or lower. A bug was causing the warning to not display for students in grades below grade 5 (i.e., PK). This bug was fixed, and the validation is now working as expected.
  • Error 7478NEW for 2023-24 SY - This error displays when LEAs select Native languages which is no longer used or are obsolete. The KBA links out to the Native Language data element page. The FAQ section on this data element page houses a resource LEAs can use to check if a language they have entered is listed on the ‘obsolete language list.
  • Error 7479NEW for 2023-2 SY - This error displays when LEAs select a language of instruction which is no longer used or are obsolete. The KBA links out to the Native Language data element page. The FAQ section on this data element page houses a resource LEAs can use to check if a language they have entered is listed on the ‘obsolete language list.

CST and Other WISE Webpage Updates

Further updates were done on the School Modification Form webpage, better delineating which changes can be made vis the School Directory application, and which changes require a Help Ticket.

Update on 8/22/2023

WISEdata and Data Element Page Updates:

WISEdata

Data Element Page Updates

KBAs for Validations (Errors and Warnings)

If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

NEW! Warning 7473

This new warning 7473 throws when the student’s school of primary enrollment submits an ELP Code of 7, and this does not align with the last submitted ELP Code. An ELP Code of 7 means that a student was never an EL student. But, if a student record has anything other than a 7 (i.e., 1-6) listed, this means the student either currently is or at some time has been an EL student. So, entering a 7 to indicate the student was ‘never an EL’ creates a mismatch of data. 

Warning 6396

This rule, Warning 6396,  was temporarily switched off for the 2023/24 SY to fix a bug. The warning was throwing when the middle name was left blank, and this is not a required field. The bug has been resolved and the rule will be turned back on again on Tuesday, August 22, 2023.  

Customer Services Team pages (School Directory) and Other WISE Website/Documentation Updates

  • NEW! Help Ticket Tips webpage published! 
  • UPDATED! The DPI Digital Data Equity webpage has the latest Internet Access Home Survey, available in Albanian, Arabic, Dari, English, Farsi, Spanish, Tamil and Telugu.
    • Of Note: No requests were made for the survey to be translated into Hmong. If you need the Internet Home Access Survey translated into Hmong, please email Rachel Schemelin. Please provide your name, the name of your LEA (school/district), and the language into which you need the survey translated.
Update on 8/8/2023

WISEdata and Data Element Website/Documentation Updates

WISEdata

KBAs for Validations

If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

Error 7441

The logic for this rule is changing. This rule is being adjusted for the 2023-24 school year and going forward. Previously, the error was associated to International Baccalaureate (IB) courses, specifically the following courses:

  • IB Primary Years (IB-Primary)
  • IB Middle Years (IB-Middle)
  • IB Diploma Programme (DiplProg)
  • IB Career Related Program (IB-Career)

The updated logic will allow better precision, throwing the error only when a student section has a Dual Enrollment program that also involves an AP course, an IB Diploma Programme, or an IB Career Related Program. Dual enrollments never apply to students in elementary or middle school grades.

The updated KBA for Rule 7441 currently reflects these changes.

Customer Services Team Pages

Submit PI-1207 Data Online

The Private School Report Application (PI-1207) webpage has been updated with a new, more user friendly menu, better assisting customers to know the timeline and deadlines for the PI-1207 form during the 2023-24 school year, as well as explaining it's importance to funding. 

 

Back to School 2023-24 Updates (7-11-2023)

WISEdata

WISEclassroom

Data Elements

 

WISEdash for Districts pages/documentation:

WISEdash for Districts: Info, Help and FAQ - Updated!

WISEdash for Districts: Training and User Guide page - Updated!

WISEdash Public Portal pages/documentation:

WISEdash Public Portal - About the Data (ATD)

 

KBAs - If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

NEW!

  • Warning 7470 - District missing immigrant data

  • Error 7455 (primary school does not match enrollment type - New to replace Error 6806 & Error 6813)
  • Error 7469 is a new error; Incomplete Exit Information. Required fields are missing, 'Exit Type' and ‘Exit Date.’ It is a combination of former Errors 7062 & 7063.

  • Error 7468 is a new finance (WiSFiP) Error that will throw when Multiple Residency Periods exist and enrollment dates overlap.

Updated logic for the 2023-24 SY:

Edited for Updated Title, Short Text, Long Text, and Logic:

Replacement KBAs

  • Error 7455 (primary school does not match enrollment type - New to replace Error 6806 & Error 6813)

  • Error 7460 is replacing Error 7154 due to changes in the Digital Equity Survey questions that started with the 2023-24 school year while following the same logic as Error 7154. Error 7154 is for the 2022-23 school year and prior.

  • Error 7464 is replacing Error 6607 for the 2023-24 school year. The reason for the change is that starting with the 2023-24 school year, the First Day of School (FDS) and Last Day of School (LDS) will be collected from SIS vendors. This data will then push out to WISEdata and School Directory. Previously this data had to be manually entered into School Directory. Verify dates and data flow timing with your SIS vendor for accuracy.

  • Error 7465 is replacing Error 7092 for the 2023-24 school year. Error 7465 follows the logic of Error 7092, but has been updated to match the changes in residency codes for Choice schools.

Discipline Validation Replacements:

  • 6665 is now a Warning (no longer an Error)

  • Error 7447 is replacing Error 7155 for the 2023-24 school year. Error 7155 will no longer be used after the 2022-23 school year has ended. Discipline data is now combining student behavior type and incident type for WISEdata reporting and WISEdata Portal exports.

  • Error 7448 is replacing Error 6685 for the 2023-24 school year going forward due to a change in behavior data collection endpoint association. Additionally, the Logic for 6685 was adjusted to reflect that students will be reported with an Out-of-School Suspension (OSS action) until the expulsion hearing can take place.
  • Error 7449 is replacing Error 6678 (“Invalid 'Discipline' and 'Behavior' combination”) for the 2023-24 school year going forward.
  • Error 7450 is replacing Error 6704 (“Discipline Actions endpoint is missing”) for the 2023-24 school year going forward.
  • Error 7451 is replacing Error 6673 (“Discipline Records Should Not be Reported for PPP Students”) for the 2023-24 school year going forward.
  • Error 7452 is replacing Error 6663 (“Required field is missing, 'Behavior'”) for the 2023-24 school year going forward.
  • Error 7453 is replacing Error 6870 (“Discipline Reported by Primary Enrollment is Missing”) for the 2023-24 school year going forward.
  • Error 7454 is replacing Error 6677 (“Incorrect IAES by School Personnel And Behavior Combination”) for the 2023-24 school year going forward.

WiSFiP Validation Replacements:

  • Error 7466 covering Residency is replacing Error 6628 for the 2023-24 school year going forward due to a significant change in logic and some residency data element changes in regards to the Pupil Count for Membership WiSFiP application.

  • Error 7467 is replacing Error 6631 for the 2023-24 school year going forward.

The following Customer Service Team pages have been updated, either/both in content and by their URL:

Update on 8/18/2022
Update on 1/24/2022

Updated User Guides for WISEid and WISEstaff

We've published updated guides aimed at new WISEid and WISEstaff users. These guides are now hosted on the DPI website instead of as Google Docs. Please refer to these new guides for information on basic WISEid and WISEstaff workflows.

Update on 11/9/2021

Snapshot Preparation Guidance for Reporting Graduation Data

We've published new snapshot preparation guidance pages for submitting and checking graduation data. There are separate versions for public and Choice schools:

Update on 10/11/2021

New Page for Multi-District Charter School Reporting

Partnering districts in a multi-district or consortium charter school arrangement can encounter additional complexity in reporting data about participating students. To help you navigate this reporting challenge, we’ve published detailed guidance on multi-district charter school data reporting on the DPI website, available through the Reporting Uncommon WISEdata Situations page. Please review this page for an overview of how to report participating students’ data to DPI through WISEdata.

New Page for WISE Application Release Notes

On this page, you can see the new page for all WISE application release notes, including WISEdata, WISEid, WISEstaff, and other application updates. This page will also be kept up to date with new guidance pages or significant updates to other WISE application pages. We recommend that you bookmark this page and check back often to learn about updates to WISE applications and documentation.

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