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WISE Data Elements
The Academic Subject data element records the academic subjects that are part of a district's graduation plan, such as Math and English.
Achievement Category refers to the category of certificate or diploma earned by a student.
Actual Discipline Action Length indicates the actual length in school days of a student's disciplinary assignment
Agency is the valid DPI-assigned LEA number of the education agency.
New for 2021-22 school year. This data element describes racial or ethnic subgroups that a student belongs to, which helps provide better support to students from marginalized groups. Not required for public or Choice schools but highly recommended.
Four-digit code denoting the staff member's general realm of assignment and related work subject/tasks
Attempt Status Descriptor indicates whether a student has been enrolled in a section for the minimum amount of time to receive an outcome.
Attendance is contact between a student and a teacher during which district-supervised PK-12 educational services are provided. Attendance policies are set by the school district, and the schools in the district must adhere to these attendance policies.
Behavior for which the offender is deemed the perpetrator of an incident. Behaviors are ranked in order of severity with handgun being the most severe.
For firearm-related incidents which have one or more associated disciplines, but no disciplinary action is an expulsion, this description must provide the reason why the student did not receive the mandatory expulsion.
Bilingual Program refers to whether or not the staff member teaches in a state or locally-funded bilingual education program
Birth city is primarily used to assist with identification and student matching. This data element is optional for Choice schools.
Birth country is primarily used to assist with identification and student matching. This data element is optional for Choice schools.
Birth county is primarily used to assist with identification and student matching. This data element is optional for Choice schools.
Birth date is the date the student was born, including day, month, and year. Month, day, and year of birth shall be submitted using the mm/dd/yyyy format. WISEid is considered the official source of birth date.
Birth city, county, country, and state are optional and are primarily used to assist with identification and student matching.
Birth state is primarily used to assist with identification and student matching. This data element is optional for Choice schools.
CTE Programs is an unordered collection of student CTE program associations to the Career and Technical Education (CTE) program in which the student participates and has a CTE Concentration Summary.
Career Pathway Type is the career cluster for the Vocational/Career Tech concentrator career path.
Certified Program Status Type indicates a student's progress toward earning a certificate within the Certified Career Education programs.
This Yes/No identifier indicates that a student is attending a private school participating in the Milwaukee, Racine, or Wisconsin Parental Choice Program. This element must NOT be submitted by public schools.
This data element records whether passing a civics exam is a requirement for high school graduation in the submitting district.
A school is an administrative unit dedicated to and designed to impart skills and knowledge to students. A school is organized to efficiently deliver sequential instruction from one or more teachers.
Name defines the portion of a typical daily session in which students receive instruction in a specified subject (e.g., morning, sixth period, block period, or AB schedules).
Classroom Identification Code defines a unique number or alphanumeric code assigned to a room by a school, school system, state, or other agency or entity.
Classroom Position Descriptor defines the type of position the staff member holds in a specific class/section.
This data element records the total number of hours of community service required for a student to graduate from high school in the submitting district.
Completed Term indicates whether or not a student was enrolled until the end of the most recent school term.
Parental Consent is required before Special Ed evaluations can begin. The date upon which this consent is obtained begins a 60-day timeline by which the initial evaluations must be completed.
Number of days a staff member is contracted by an agency to work
Total of all items under Object Code 200 Employee Benefits in the WUFAR Handbook. They are 210 Retirement, 220 Social Security, 230 Life Insurance, 240 Health Insurance, 250 Other Employee Insurance, and 290 Other Employment Benefits, including cash payments in lieu of benefits
Amount of money specifically cited in the regular contract between the staff member and the hiring LEA
Coordinated Early Intervening Services (CEIS) are intended for students who have not been identified as students with disabilities under IDEA and who do not yet have an IEP but who are determined to need additional academic and behavioral supports to succeed in general education. Coordinated Early Intervening Services may be used for students in kindergarten through grade 12, with a particular emphasis on students in kindergarten through grade three.
Count Date Name refers to the name of the dates when pupil counts (headcounts) occur to obtain student status. For example, the Third Friday of September.
Count Date Status indicates whether a student is eligible to be included in Public Enrollment counts for the Third Friday of September count date and/or the October 1 child count. See Receiving Services on a Count Date.
Count Date Inclusion denotes whether a student is enrolled and receiving services to be eligible for credit on the count date.
Count Date Inclusion denotes whether a student is enrolled and receiving services to be eligible for credit on the count date.
New for 2021-22 school year. The course transcript data element is used to integrate with Xello to retrieve course transcripts from the WISEdata API and store them back into the Course Planner tool.
A reference to the related DPI-populated Course resource, including its information, such as the ID of the Educational Organization that defines the curriculum and courses offered, often the LEA or school, or the actual code that identifies the organization of subject matter and related learning experiences provided for the instruction of students.
Credential Type refers to the kind of completion certificate the student attained after completing high school.
The Credits data element records the number of credits required in a specific academic subject for a student to graduate.
A CTE Concentrator is a secondary student in grade 11 or 12 who has completed (passed) a minimum of two CTE courses within a career pathway (career cluster) and who is enrolled in continuing CTE course(s) in that career pathway during their time in high school.
A student is a CTE participant if the student was enrolled in one or more CTE courses in the reporting year and completed (passed) at least one CTE course.
This data element records whether the student's primary learning device is a personal or school-provided device, and whether it is used only by the student or shared with others.
This data element records what type of digital device the student uses as their primary learning device.
Reporting Disability is indicated in the pupil’s individualized education plan (IEP) or individualized service plan (ISP). Only one primary reportable disability can be submitted to WISEdata. The impairment that is most disabling shall be reported as the primary reportable disability.
Unique identifier of the Discipline Action resource
Identifier assigned by the local education organization to the discipline action.
The date on which the discipline action started. The discipline date must occur on or after the incident date.
Discipline Descriptor is a type of action, such as removal from the classroom, used to discipline the student involved as a perpetrator in a discipline incident.
Unique identifier of the Discipline Incident resource
A locally assigned unique identifier (within the school or school district) to identify each specific incident or occurrence.
Reference to the related Discipline Incident resource, including the Incident Identifier and School ID.
Number of school days during which student is removed for this school term, incident, and disciplinary action.
Reference to the related school resource, i.e., the school ID as assigned by the State Education Agency (SEA).
Reference to the related student resource, i.e., the unique student ID.
For WISEdata collection purposes, the data element District (also known as Submitting District) is the code for the agency submitting the WISEdata record.
Resident District is based on where the student typically sleeps at night. This may be at home, in an institution, or in any other facility.
District Accountable is the district accountable for student outcomes, which will generally be the district submitting to WISEdata.
Following an expulsion, this data element applies if the student had early reinstatement conditions to return to school prior to the end of the expulsion.
An economically disadvantaged student is a student who is identified by Direct Certification, who is a member of a household that meets the income eligibility guidelines for free or reduced-price meals under the National School Lunch Program (NSLP), or who is identified by an alternate mechanism, such as the alternate household income form. Every student in every grade in every school is to be queried each year to find economically disadvantaged status.
A reference to the related education organization resource, i.e., the Local Education Agency ID.
Educational Environment reflects the extent to which students with disabilities are educated with their non-disabled peers. It does not reflect the amount of special education services and/or related services. This field is required for all students with disabilities for WISEdata collection records.
The effective dates are the entry and exit dates when a student receives educational services from a school during a period of continuous enrollment at a school and is designated by WISEdata logic if overlapping enrollments occur.
Eligibility Evaluation date refers to the date when the determination of whether or not a disability category and need for specially designed instruction was made.
Eligibility Evaluation Type for Indicator 11 always refers to an initial special education evaluation. Students obtaining an initial evaluation have never been evaluated for special education services before. LEAs must have parental consent prior to evaluating a student.
ELL Served indicates if a student who is an English Language Learner (i.e., English Language Proficiency code 1-5) is served in English language instruction educational programs designed for English Language Learners (ELLs) and if the program is funded by Title III. This data element is no longer required starting in the 2019-20 school year.
WISEsecure authorization link from email address to WISEid, Local person ID, and Local Person ID Key Type.
English language proficiency classifications are defined in PI 13.08 Wis. Admin Code. Students with English language proficiency classifications of 1-5 are considered Limited English Proficient (LEP). For students in grade levels KG to 12, the value reported is expected to correspond to the results from the most recent administration of the ACCESS for ELLs exam.
The school enrollment date is the date a student initially receives educational services from a school during a period of continuous enrollment at a school. An exit date is the date a student withdraws or exits a school and no longer receives services. A separate enrollment and exit withdraw date pair is required for each continuous period of enrollment at any given school.
The enrollment type describes how a student is enrolled at a school, whether as a primary or non-primary enrollment.
Th Entity ID is a DPI-assigned Educator File Identification Number.
Evaluation Complete Indicator is a ‘True’ / ‘False’ value entered into your SIS or Special Education portal to indicate whether or not the initial special education evaluation has been completed or not.
Evaluation Delay Reason requires one of three reasons to be provided to explain why the timely initial special education evaluation was not completed within the provided 60-day timeline. If your situation does not match one of these reasons, then enter an Evaluation Late reason. Do not enter both.
Evaluation Late Reason requires an explanation as to why the timely initial special education evaluation was not completed within the provided 60-day timeline. Evaluation Late reason implies that the evaluation has been completed, but it exceeded the 60-day timeline and did not apply to one of the three Evaluation Delay Reasons.
Exit type describes the circumstances under which the student exited from a school. Exit type is required any time there is an exit date.
When Exit Type=ETC and an inter-district transfer was expected (i.e., the expected transfer district is not the submitting district), then WISEdata requires the expected transfer district to respond to the question "Did the student move to your district on or before the count date?"
When Exit Type=ETC and an inter-district transfer was expected (i.e., the expected transfer district is not the submitting district), then WISEdata requires the school/district anticipating and/or receiving the incoming student to be entered in the field for Expected Transfer School/District.
Free Appropriate Public Education (FAPE) responsible school fields are required for data submission and should always be completed. The school/district identified as FAPE responsible will be held accountable.
Code that coordinates to the staff member's final salary as reported by the agency
The Student School Food Service Program Association Begin Date refers to the month, day, and year on which the student first began receiving food services, or the beginning of the student's enrollment period for the school year being reported. The Student School Food Service Program Association End Date refers to the month, day, and year on which the student exited the food service program or stopped receiving services for the school year being reported.
Food service eligibility is an indicator of whether or not a student receives full-priced, reduced-priced, or free lunch under NSLP or has an unknown eligibility status.
Number that reflects the amount of work a staff member will complete at a particular agency in a school year
Full Time Equivalency (FTE) is the full time equivalent ratio for the student’s assignment to a school for services or instruction.
Sex Type in WISEdata, known as Gender in WISEid and WISEdash, shall be submitted as Male, Female or Nonbinary.
Grade level is the level of the educational program studied by a student or instructed by teaching staff. When grade level changes during a period of enrollment, report the grade level at the time of exit.
Grade Type clarifies which period of time or for what purpose a grade was given, such as Exam, Final Grade, or Progress Report.
Month, day, and year of the first day and the last day of the grading period.
Descriptor defines the name of the grading period during the school year in which the grade is offered (e.g., 1st cycle, 1st semester).
The unique identifier of the resource assigned to a school by the State Education Agency (SEA).
The total days available for educational instruction during the grading period, such as 180.
This data element records the type of graduation plan a district is submitting. All districts should submit Standard for this field.
Code that corresponds to the highest level of education the staff member has attained
Homeless Primary Nighttime Residence Type denotes the kind of impermanent housing or lack of housing where the homeless student stays at night.
Homeless status is an indication of whether a student is homeless. Homeless students lack a fixed, regular, and adequate nighttime residence.
Homeless Unaccompanied Youth is a required field to state whether or not homeless children or youth are in physical custody of a parent or guardian.
Instructional Area Code Type identifies the number and description of the CIP Code associated with the student's CTE program.
The Student Special Education Program Association is expected for 2016-17 only for IDEA Eligible students. This field is expected to be ‘Yes’.
The IDEA Indicator is a True / False value box indicating whether the student who was evaluated met criteria to qualify for special education or not.
Use the code value “B” to indicate if the initial special ed evaluation was completed under IDEA Part B. Individuals with Disabilities Education Act (IDEA) Part B provides funds for special education services for students aged 3-21.
The IEP Begin Date is the implementation date as documented on the notice of placement of the most recent IEP (Forms P1 or P2).
The IEP End Date is the end date of services listed in the most recent IEP’s program summary (Model I-4), usually one year less one day from the IEP begin date.
Immigrant (Title III) is an indication of whether or not a student qualifies as an immigrant under Title III, Section 3301 (6) of the ESSA.
Date the incident resulting in removal occurred. The incident date must occur within the reporting school year and within an active enrollment period for the associated school.
This data element records whether a student has access to the Internet in their primary residence.
This data element records what type of Internet access is available to a student in their primary residence.
This data element records the reliability of a student's Internet access in their primary residence.
The Language Instruction Assessment Year data element is the year that the student took the assessment that determines the student's current English language proficiency code.
The Language Instruction Begin Date refers to the month, day, and year on which the student first began receiving language instruction services. The Language Instruction End Date refers to the month, day, and year on which the student exited the language instruction program or stopped receiving services for the school year being reported.
English language learners who are now proficient (EL code 6) are monitored for two years on content achievement. The Language Instruction Monitoring Year data element describes whether a student is in their first or second year of monitoring.
The Language Instruction Primary Service data element indicates which of the language instruction services a student receives is the primary service.
The Language Instruction Services data element describes which services an English language learner is receiving.
The Language Instruction Services data element describes which services an English language learner is receiving.
The Last Evaluation Date is the date of the last special education evaluation that was not waived.
Learning Modality Type is defined as the method of student participation in instruction: In-person, Remote, or Hybrid.
Final or interim (grading period) indicator of a student's performance in a class as submitted by the instructor
Optional, unique field used by an agency for verification purposes to make sure the correct local staff record is linked to the appropriate record submitted and used by DPI
Required field an agency uses to include the staff member's local assignment title as it's known at that particular location
Unique field used by an agency for verification purposes to make sure DPI uses the correct local staff contract record
Local course code defines the the LEA-assigned local code that identifies the organization of subject matter and related learning experiences provided for the instruction of students.
Local course title defines the descriptive name given to a course of study offered in the school, if different from the SCED Course Title.
Local Person ID is a unique field used by an agency to cross-reference and join a local system’s person ID to the state system’s WISEid. Local Person ID Type defines whether the ID is for a staff or student.
optional field used for anything districts would like to add about the staff member
Years employed by an educational agency down to the half-year mark
Long-Term Substitute refers to whether or not the assignment is performed by a long-term substitute (assignment over 45 days)
Medium of Instruction Type defines the media through which teachers provide instruction to students and how students and teachers communicate about instructional matters, for example, technology-based instruction in classroom correspondence, face-to-face instruction, virtual/online, distance learning center-based instruction, etc.
Membership is a statistic, a number, derived from comparing resident enrollment to the full-time equivalency (FTE) of each enrolled student, used to determine accountability reporting connected to state aid for funding.
Migrant Status is an indication of whether or not a student is a migrant student. Districts must have records on file verifying the student's federal eligibility.
This data element records the reason for any required credits in a graduation plan that are not linked to a specific academic subject.
This data element identifies if the duration of the expulsion has been modified from the federally-required one year of expulsion for a fire arms incident.
Continuous (or near continuous) enrollment of a student in a school, measured in months. Months accumulate from school term to school term. If during any school term or successive school terms a student exits then re-enrolls at the same school and the interruption in enrollment status exceeds a month, then Months in School starts over at zero.
Multiple birth status indicates whether a student was born as part of a multiple birth, such as twins or triplets. This data element should be submitted as True or False.
Native Language is the language or dialect first learned by an individual or first used by the Parent/Guardian with a child. This term is often referred to as primary language. This field is required for WISEdata records if either English Language Proficiency Code = 1 - 5 or Immigrant (Title III)= Y (regardless of Grade Level).
This data element records the number of health education credits required in a district's submitted graduation plan that are taken in grades 7 or 8.
Final or interim (grading period) numeric indicator of a student's performance in a class as submitted by the instructor
The ACCESS for ELLs Overall Composite Proficiency Level Score is a calculated field in WISEdata and is also known as the Overall Composite Proficiency Level. It represents the prior year ACCESS for ELLs score used to determine a student’s current year English Language Proficiency code (ELP code).
Parent in Military is a student characteristic that indicates that the student has a parent or guardian who is a member of the armed forces on active duty, serves full-time National Guard duty, or is a traditional member of the National Guard or Reserve.
New for 2021-22 School Year. The Parent/Guardian data element stores WISEdata information about a student's parent or guardian.
first, last, and **middle At least one parent or guardian name is required for students under age 18. The Type shall be submitted as Mother, Father, Guardian, or Other.
Parentally-Placed Private (PPP) indicates a student was placed by a parent or guardian in a private school, but the student receives special education or related services from the submitting district that meets State standards under a service plan (34 CFR 300.452--300.462).
Part Time Instructional Minutes are calculated for part time students taking up to two (2) classes.
Performance Base Conversion Type describes the assessment of the student's performance, such as pass or fail.
Code corresponding to the position of the staff member for his or her job assignment
A dropout is a student who discontinued school enrollment without obtaining a high school completion credential. A Possible Full-Term Dropout is a student who completed the school term associated with a record in the most recent previous WISEdata collection but who is not known to be continuing in the next school term.
A Yes/No identifier indicating whether or not the school submitting the student record to the WISEdata API is providing the primary educational services for the student OR provides Special Education Services included in an IEP or ISP for a student enrolled at a private school.
Program Areas Type represents the Vocational/Career Tech career pathway of the concentrator.
Programs, such as CTE/Career Ed, Dual Enrollment, and World Language will be collected here with a specific code set for each. Only one program can be submitted through one section.
When pertaining to the Pupil Count for Membership pilot program for the 22-23 school year, only the program type ‘Other’ should be entered into the WiSFiP membership application, and only the program name ‘Challenge Academy’ can be used. Students in Challenge Academy are not counted for state aid membership.
The Pilot Project for the Membership Pupil Count Collection (referred to more simply as ‘Pupil Count’) through WiSFiP is being tested during the 2022-23 school year to ease the burden of data collection from users associated with the PI 1563. 16 LEAs across the state will participate.
A student is only counted in a single racial/ethnic group. Students identified by two or more races (not Hispanic) are reported in the ‘Two or More Races’ category. A two-part question is used to determine to which group the student belongs or with which race/ethnicity he or she most identifies. It is required to answer both parts of the question.
Reason Exited is a field that describes why a student's special education record (sSEPA) has an end date.
Count Date Status denotes whether a student is enrolled and receiving services to be eligible for inclusion in the count date.
Promotion occurs when a student has made sufficient progress over the course of the school year to advance to a higher grade level. WISEdata collects a repeat grade indicator. The school in which the student completed the school term must identify whether a student is expected to repeat the same grade level in the following school year.
Choice schools should have a current selection identified regarding the All School Report Card.
Residency is the indication of a student’s legal residence relative to the boundaries of the public school attended, and its administrative unit.
School Board-Approved Alternative Educational Program refers to whether or not the assignment is part of an approved alternative education program.
This data element records the classification of a school based on its curriculum concentration.
An identifier assigned to a school by the State Education Agency (SEA).
A reference to the related School resource, including information such as the identifier assigned to a school by the State Education Agency (SEA).
Current school year
A student with Section 504 status is any student who has a physical or mental impairment covered under Section 504 of the Rehabilitation Act. Some Section 504 students will also meet the definition of "student with a disability," and some will not.
Sequence of Course is the order number when a course section is part of a sequence of multiple course parts. If the course has only one part, the value of this Section should be 1.
Serious Bodily Injury involves a substantial risk of death; extreme physical pain; protracted and obvious disfigurement; or protracted loss or impairment of the function of a bodily member, organ, or faculty (18 USC Section 1365 (3)(h)). Serious Bodily Injury is required only when an IAES-School Personnel discipline is associated with the student and incident.
Begin Date and End Date are collected to define the specific time span of the term. These dates should belong to the school year for which the data is submitted.
A reference to the related Grading Period resource, including information such as the descriptor, the name of the grading period during the school year in which the grade is offered.
The identifier for the academic session calendar (e.g., 2010/11, 2011 Summer).
A reference to the related Session resource, including information about the school ID and the school year.
A reference to the unique identifier of the resource assigned to a school by the State Education Agency (SEA).
Total Instructional Days are the total number of instructional days in the school calendar within the term.
Single Parent denotes whether a student who is unmarried or legally separated has sole or joint custody of a minor child or children during the reporting year.
Staff Section Associations Begin Date refers to the month, day, and year of a teacher's assignment to a section. The Staff Section Associations End Date refers to the month, day, and year of the last day of a staff member's assignment to the section.
Identification of whether or not a student is expected to take the general or alternate assessment. State Assessment Type-Alternate (SATA) is the identification that the student is expected to take the alternate assessments. This characteristic is submitted only when True/Yes.
State Endorsed Regional Career Pathway Status Type is a specific state outlined program that combines specific regional requirements for sequence of HS classes, dual credit class(es), IRCs, and work-based learning. This data element is no longer required as of the 2019-20 school year.
Student Address is an optional data element that records the primary address where a student currently resides.
Student CTE Program Associations Begin Date refers to the month, day, and year on which the student first received services as part of Career Education. The Student CTE Program Associations End Date refers to the month, day, and year on which the student exited the program or stopped receiving services.
Unique identifier of the Student Discipline Incident Association resource
For enrolled students, this will be the WISEid. For unenrolled students receiving an initial SpEd evaluation from a local agency, this will be the Local School ID created by that agency for the purposes of that initial evaluation.
Homeless program association is an indication of whether a student is homeless. Homeless students lack a fixed, regular, and adequate nighttime residence.
Homeless Begin Date identifies the first date within an enrollment that a student lacks a fixed, regular, and adequate nighttime residence. The Homeless End Date is the date when a student secures permanent residence and is no longer identified as homeless.
Role or participation type of the student in the discipline incident. For WISEdata, only ‘Perpetrator’ should be submitted to DPI.
Reference to the student school association (sSA) in which the incident date occurred.
Begin Date includes month, day, and year of the student's entry or assignment to the section. End Date includes month, day, and year of the withdrawal or exit of the student from the section.
Begin date for the Student Special Education Program Association (sSEPA) shall be the first day the student begins receiving services under the current IEP/ISP of the first day of school, whichever is most recent. End date may be left blank. When information in the Student Special Education Program Association changes, an end date must be entered in the current sSEPA as the day prior to the change. Also, a new sSEPA with the begin date of the change must be submitted.
first, last, **middle, **suffix (e.g., Jr. or III) The student's or staff member's legal name shall be submitted.
Subcontracted through a Contracted Agency refers to whether or not the staff member is hired as a subcontractor for the assignment. Teaching RCC Public School students refers to whether or not the staff member is teaching students attending a Residential Care Center (RCC).
The term descriptor defines the term of a session during the school year (e.g., Fall Semester).
Annual reporting is required as part of the State Performance Plan for the percent of children who were evaluated within 60 days of receiving parental consent for initial evaluation (Indicator 11).
The Total Required Credits data element records the total number of credits required for a student to graduate from high school in the submitting district.
Number of years working at any educational agency down to the nearest half-year mark and including the current school year.
New for 2021-22 school year. This data element allows schools to collect and report tribal affiliations for Native American students, which can help to develop, test, and demonstrate the effectiveness of services and programs to improve education achievements of Native American children and youth. Not required for public or Choice schools but is highly recommended.
Unique Section Code is a unique identifier for the section that is defined by the classroom, the subjects taught, and the instructors who are assigned.
Month, day, and year of entry is expected only for students born or residing outside the U.S. The first date of continuous enrollment in U.S. schools should be entered, if known.
This data element records the type of virtual instruction offered by a school.
Visa Type denotes which kind of visa the students hold and proof they've been granted permission to study in the U.S.
Indication of a student's performance when participating in a Certified Career Education Program associated to a course
WI DPI Student CTE Program is a data element extension to the Student CTE Program Associations and represents the WI-specific Career and Technical Education (CTE) program in which a student participates.
WI DPI Student CTE Program Association is a data element extension to the Student CTE Program Association end point and is comprised of Status Types for certified Programs and State Endorsed Regional Career Pathway.
The Wisconsin Department of Public Instruction shall assign each student a WISEid, a unique, permanent, and unduplicated identifier.
indicates a person's WISEsecure role, which is connected to the Local Person ID
Work-Based Learning (WBL) data does not represent one individual field of data entry. Rather, reports on WBL are formulated based on the collection of numerous different data elements (either through courses or programs) reported through the SIS and sent to WISEdata Portal.
DPI-assigned school number where the staff member's assignment is performed